Search - the search systematics

arcipedia® offers effective, target-oriented ways of searching your archive by accessing the category research. Users with a specific query can employ three different search methods to find what they are looking for quickly and successfully:

1. semantic search (through keywords)
2. systematic search (through the archive systematics)
3. linked search using several filters (extended search).

To help users familiarise themselves, search functions are explained within the program, including screenshots of every search tool. Clicking on the picture enlarges every Screenshot. Click the link beneath the description text to access the systematic or semantic search, according to your preference and research query. The linked search offers several search fields on the left side of the screen. Generally, you can simplify using the search functions by leaving hints for your users.
 

 

1. Semantic search

Choosing the semantic search leads right to the thesaurus, that contains an alphabetic list of all the keywords used in the archive database. The thesaurus can be extended indefinitely, as there is no limit to the number of entries. Clicking on a keyword leads to all data sets that are linked to it – for example, you’ll find objects that are sorted into various archive groups (documents, images, advertising material, furniture) but share the same subject area. The number of current hits is shown and gives the user a first impression of how successful their search was.

Example: The keyword „2000s“ leads to all data sets from that decade. You can find more

2. Systematic search

The systematic search considers the type of objects in your database. By using the systematic search, you access the systematics of archive groups. Every archive object has to be allocated into one archive or object group straight away. Clicking on one archive group gives you a list of all corresponding data sets. You don’t have to follow a fixed scheme when creating your archive systematics – just configure yourself with which and how many archive groups you need.

Example: The collection area „1.21 Postcards“ unites all postcards in the archive.

3. Linked search

The linked search allows the simultaneous use of multiple search criteria and the combination of semantic and systematic search, resulting in a more precise and more successful search. You can search for name, collection (an optional thematic grouping of related or similar data sets), object number, depot number and keywords as well as choosing from the drop-down menus archive group and company. Keywords can be imported directly from the thesaurus – simply click on a keyword to copy it into the grey select field. Repeat until you have added all requested keywords, and then click on copy to linked search. Your keyword selection now appears in the linked search on the left.

According to your knowledge and your requirements, you can specify and optimise your search query. Search fields with a circular symbol contain an auto-complete function, making your search even easier. Enter one or more characters to get initial results. The fields keywords, archive group and company can be combined in several ways to specify your search. The more detailed your query is, the more precise your results will be. When you are finished entering all requested criteria, click search to start your search.

<p>Choose a keyword from the index and the semantic search leads you to all data sets linked with that word.</p>
<p>By choosing an archive group, you gain access to all data sets in this particular group.</p>
<p>Linked search offers you the opportunity to specify your search by choosing several criteria.</p>